How to Get NEMIS Number in Kenya

Introduction

A NEMIS number is a unique identifier for learners in Kenya used by the National Education Management Information System. Schools use the NEMIS number to record enrollment attendance assessment and transfers. Parents guardians or learners may need the number for school registration exam registration or state services. This guide shows the common ways to obtain or confirm a NEMIS number and the documents you will need.

The Easiest Way

1. Ask the headteacher or school administration for the learner NEMIS number.

2. Provide the learner full name and national ID or birth certificate number.

3. The school will check KEMIS and give you the NEMIS number.

Step by Step Guide

1. Request from the school

   • Visit the current or previous school where the child is registered.

   • Give the school administrator the learner full name date of birth and national ID or birth certificate number.

   • The school administrator will search the KEMIS system and provide the NEMIS number if it exists or register the learner if missing.

2. Through KEMIS by school administrators

   • Only authorised school staff can access the KEMIS portal to register learners or retrieve NEMIS numbers.

   • If the number is not in the system the school will create a learner record and the system will generate a NEMIS number.

   • The school will then share the new NEMIS number with the parent guardian or learner.

3. If you are a parent guardian without school access

   • Provide the child details to the school in writing or by email and request that the administrator checks KEMIS.

   • Include copies of the birth certificate national ID and any previous school documents to speed verification.

4. For transfers or lost records

   • If the learner changed schools ask the previous school to confirm and send the NEMIS number to the new school through official channels.

   • If records are missing the receiving school can request a fresh registration in KEMIS which will assign a NEMIS number.

5. When dealing with exam registration or government services

   • Use the confirmed NEMIS number the school provides when completing exam or scholarship forms.

   • Keep a printed or digital copy of the NEMIS number for future reference.

Important Notes & Tips

• NEMIS numbers are issued and managed through KEMIS so only authorised school staff can register or retrieve them.

• Always carry a certified copy of the learner birth certificate and the parent or guardian national ID when requesting registration.

• If the school delays contact the county education office for guidance and support.

• Avoid giving personal documents to third parties who are not school staff or county officials.

• Keep the NEMIS number safe because it is used for multiple education services and records.

FAQs

Q: Who issues the NEMIS number?
The NEMIS number is issued through the KEMIS system by authorised school administrators.

Q: Can a parent register a child directly on KEMIS?
No. Only authorised school staff can access KEMIS to create or update learner records.

Q: What documents does the school need to register a learner?
Typically a birth certificate or valid identification documents and parent or guardian ID are required.

Q: How long does it take to get a NEMIS number once requested?
It is often immediate once the school completes the registration in KEMIS but verification or vetting may cause short delays.

Q: What if the school says there is no NEMIS number for my child?
Ask the school to register the learner in KEMIS or contact your county education office for assistance.